Guidelines for oral presentation

Official Language

 The official language of the conference is English.

All presentation including discussion and submissions shall be made in English.

Instruction for Oral Presentations

As an online virtual conference, all presentations will be pre-recorded by the presenter and uploaded to a designated repository. See instructions below.

The conference itself will run on July 29-31 in parallel sessions (see Program) chaired with live introductions and Q&A.

The pre-recorded presentations will be available to all attendees for some time (TBD) afterwards in August.

Duration for each category of oral presentation are listed below:

    • Plenary Talks are scheduled for 40 minutes and 10 minutes of Q&A
    • Keynote Talks are scheduled for 30 minutes and 5 minutes of Q&A
    • Invited Talks are scheduled for 20 minutes and 5 minutes of Q&A
    • Regular (author) Talks are scheduled for 12 minutes and 3 minutes of Q&A.

Authors Guidelines for Preparing Recording

Authors please use the following guidelines for preparing your video for uploading to Papercept.
Duration: up to 20 minutes (including 3 minutes for Q&A)
File size limit: 100MB file
File format: MP4
Recommended  video height: 480 pixels (to keep size down to 100MB or less)
Aspect ratio: 16:9
Upload deadline: midnight July 14

Please note the above specifications will be checked at the time of submission and files not meeting them will be prevented from being uploaded.

Except for the above duration and digital constraints, the form of the presentation is left free (although please be sure the video includes the title of the paper, the authors, and a mention to the conference title).

Follow the instructions below to upload the file.

The corresponding author will receive a Papercept link to the submission page where you can upload the video. Alternatively, the corresponding author can login to her/his workspace and follow the link to upload (or re-upload) your video presentation file until the deadline.

Please start early: given that the resulting video files will be very large, they might need a long time to transfer, and you might not be able to upload them in time if you start late.

Instructions for Recording 

The easiest way to prepare your presentation video will be to subscribe to the free version of Zoom and use it to record your presentation video. A 20 minute presentation should be well below 100MB. Alternately, you can use Voice-over-PowerPoint (available in PowerPoint 2016 & 2019) and create a PPTSX file. Then Save As to MP4. Note the generated MP4 by PPT is typically large and will likely need to be compressed to meet the size limit of 100MB for author uploads. Please check the recording for quality and understandability, and for timing, as it needs to fit into the specified duration. 

Here are three links for video showing as how to record a presentation with Zoom:

1. How to install and setup Zoom and create recording.

2. Detailed instructions on setting up Zoom meeting to make recordings.

3. Advanced tips for recording – multi-segment.

Key Dates